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Popular with schools
Popular with students and parents
School fee management software. Fees on time. Every rupee in view.
With Schoolcanvas school fee management software, collect fees by UPI, card or at the counter, send every parent a payment link for the exact amount due, and keep expenses, budgets, assets and vendors under control. Every receipt and voucher reaches your accounts and Tally without being typed twice.
- 45+ payment options
- Complete Tally integration
- Live in 7 days
- UPI₹18,500Aarav Kumar VI-BTerm 2 tuitionPosted to TallyGV/26/04812
- Card₹12,000Diya Raghavan IX-ATerm 2 tuitionPosted to TallyGV/26/04813
- Counter₹9,200Mohammed Irfan IV-CTransport · Term 2Posted to TallyGV/26/04814
- POS₹6,750Sneha Iyer XI-ScienceLab & activity feePosted to TallyGV/26/04815
- Net banking₹21,400Karthik Subramanian XII-CTerm 2 tuitionPosted to TallyGV/26/04816
- Kiosk₹4,800Ananya Sharma II-BBus fee · OctoberPosted to TallyGV/26/04817
- UPI₹15,300Rohan Pillai VIII-ATerm 2 · sibling concessionPosted to TallyGV/26/04818
- Cheque₹11,250Fathima Begum VII-DTerm 2 tuitionPosted to TallyGV/26/04819
Fee offices across India run on Schoolcanvas
Holy Mary International SchoolDarbhanga
St. Paul's Group of SchoolsHajipur
Shantha Group of InstitutionsBangalore
Mount Litera Zee SchoolPatna
Bethesda International SchoolBangalore
Don Bosco Public SchoolPatna
Prabhat Tara SchoolMuzaffarpur
Carmel Senior Secondary SchoolAndaman
St. Joseph's Group of SchoolsDumka Diocese
St. Agnes SchoolKharagpur
Children Public SchoolFatehpur
Delhi Public SchoolNumaligarh
M.S. Memorial Public SchoolPatnaWhere school finance usually goes wrong.
Most fee offices run on a mix of receipt books, an Excel sheet, a bank statement and Tally, held together by one experienced accountant. It works, until fee week, audit season or the day that accountant is on leave.
Six entries every fee office knows by heart-
01
Due date
A queue out of the gate on due date
Parents take half a day off to stand in line, the counter handles lakhs in cash under pressure, and a wrong head or a missed concession only shows up weeks later.
-
02
Every term
Reminders, one phone call at a time
Someone prints the defaulter list and rings parents one by one. Half of them ask how much is due exactly, and the other half say they never got the circular.
-
03
Every exception
Fee rules that live in one person’s head
Sibling discount for the second child, a staff-ward concession, a merit scholarship, a late fine after the 10th, a mid-term change of bus stop. Every exception is worked out by hand.
-
04
Every month-end
Reconciliation that takes days
UPI, card, cheque and cash arrive through different channels. Matching them to the bank statement, then typing every receipt into Tally again, eats the first week of every month.
-
05
All year
Money spent before anyone approves it
Purchase vouchers sit in a file, petty cash lives in a notebook, and trustees hear about a large spend after the cheque has cleared. The budget overshoot is discovered in March.
-
06
Audit season
Audit season is a fire drill
Invoices are hunted down from drawers and inboxes, the asset register is two years out of date, depreciation sits in a spreadsheet, and nobody is sure which lab the projectors went to.
One fee payment, from demand to the books.
Aarav Kumar is in Class VI-B at Green Valley Public School, one of its 1,284 students. His Term 2 fee is ₹18,500, due on 10 October. Follow that one payment through Schoolcanvas: seven stops, and nobody in the fee office types it twice.
Accounts office
Rules set once decide the amount.
Tuition, transport, sibling discounts, concessions, scholarships, instalments and late fines are set once for each class. Aarav’s Term 2 demand comes from those rules, so nobody works it out with a calculator.
- Tuition fee ₹16,500
- Sibling discount (2nd child) – ₹1,500
- Transport · Route 7, Anna Nagar ₹3,500
- Term 2 demand ₹18,500
- Fee structures
- Instalments
- Concessions
- Route-wise fees
App · WhatsApp · SMS
The reminder shows exactly what is due.
A few clicks send every parent their own fee heads, concessions and total with a link to pay, in the school’s name and in English, Hindi or your regional language. A delivery report shows who received it, and follow-ups go only to parents still to pay.
- Fee reminders
- Payment link
- Delivery report
From the parent’s phone
Paid in a few taps, the way the parent prefers.
UPI, debit or credit card or net banking: 45+ options on payment screens built for mobile. Parents who come to school can still pay by cash or cheque at the counter, by card on the POS machine or at the lobby kiosk, and the clerk finds the student by name or admission number with the concession and route fee already applied.
Aarav Kumar · Term 2₹18,500
- UPI Selected
- Debit or credit card
- Net banking
- Parent app
- Counter
- Kiosk
- POS
Settlement
The money lands in the school’s own account.
Online payments settle directly into the school’s own bank account, and Schoolcanvas records the payment against Aarav’s fee heads. If tuition and transport belong to different trusts or societies, the parent still pays once, and each organisation’s share is accounted for separately.
- Green Valley Educational Trust ₹15,000
- Green Valley Transport Society ₹3,500
- Direct settlement
- Multiple trusts
- One payment
Instantly
A receipt reaches the parent at once.
The receipt is in the parent app before the phone is back in the pocket, and the full fee history stays in the parent login for the day it is needed. At the counter, the receipt prints in seconds: no receipt book, no carbon copy.
- Aarav Kumar · VI-B Term 2
- Paid by UPI · 9:42 am
- Sent to Parent app
- Amount ₹18,500
- Instant receipts
- Fee history in the app
Day close
The day closes in minutes, and the books agree.
Online payments, counter cash, cheques and POS receipts sit in one record, by mode and by collection centre. The accountant checks the cash in hand, and the day’s collection reaches the fee ledgers and Tally through complete, end-to-end integration, including export, without anyone typing a voucher again.
| Ledger | Dr | Cr |
|---|---|---|
| School bank account | 18,500 | |
| Tuition fee (net) | 15,000 | |
| Transport fee | 3,500 | |
| Total | 18,500 | 18,500 |
- Ledgers
- Balance sheet
- Profit & loss
- Tally export
Dashboard
Aarav is off the overdue list before anyone asks.
The dashboard shows collected, overdue and upcoming fees by class, campus and fee head, on the web and on the phone, with every collection centre in one control panel. Late fines start on the day your rule says, and the next reminder goes only to the families still pending.
- Daily collection
- Defaulters
- Head-wise
- Mode-wise
- 500+ reports
for one payment
Seven stops. Nothing typed twice.
- Demand raised from the fee plan₹18,500
- Reminder delivered9:00 am
- Paid by UPI9:42 am
- Settled to the school’s account✓
- Receipt GV/26/04812 sent9:42 am
- Posted to Tally6:30 pm
- Balance due₹0
The parent tapped Pay. Everything after that happened in Schoolcanvas: the settlement record, the receipt, the ledger entry and the overdue list.
Follow your own fee cycle in a demoSchool fee management software that follows your rules.
The fee module is the most widely used part of Schoolcanvas, shaped by years of working with school accountants. Concessions, sibling discounts, scholarships, late fines, instalments, class-wise and route-wise fees: almost any structure is handled, and we set yours up with you during onboarding.
| Rule | What you set | Example at Green Valley | What follows |
|---|---|---|---|
| F-01Class-wise fees | Fee heads and amounts for each class | Class VIII tuition ₹16,500 a term | Every bill, receipt and reminder for the class uses it |
| F-02Instalments | How the year’s fee is split, with due dates | Tuition in 3 instalments · Term 2 due 10 Oct | Reminders go out against each due date |
| F-03Sibling discounts | The discount for a second child | – ₹1,500 on tuition | Applied when the bill is raised, shown to the parent |
| F-04Concessions | Staff-ward and other concessions | Staff-ward concession · 25% of tuition | Already applied when the counter searches the student |
| F-05Scholarships | Scholarships against a fee head | Merit scholarship · 20% of tuition | Calculated from the rule, never typed in |
| F-06Late fines | A fine after the due date | ₹50 a day from 11 Oct | Starts on the day your rule says |
| F-07Route-wise transport fees | Bus routes and pickup points, set once in Transport | Route 7, Anna Nagar · ₹3,500 a term | Each student’s transport fee follows their route and stop. When a child changes stop, the school updates the fee |
| F-08One-time heads | Fees charged once, not every term | Board exam registration ₹1,800 | Billed alongside the term’s fees, on the same receipt |
| F-09Several trusts | Which trust or society each fee head belongs to | Educational Trust · Transport Society · Sports Foundation | Parents pay in one step, each organisation’s share is accounted for separately |
The fee year at Green Valley, month by month
An example academic year. The rules above do the work at every due date, and the books stay current in between.
- Apr 2026Fee plans for 2026–27 go liveTerm 1 fees due
- May
- Jun
- Jul
- Aug
- SepHalf-year balance sheet · 30 Sep
- OctTerm 2 due 10 OctLate fine from 11 Oct
- Nov
- Dec
- Jan 2027Term 3 fees due
- Feb
- MarBudget vs last yearAsset register and depreciation for audit
A complete finance office, not just a fee counter.
Most fee software stops at the receipt. Schoolcanvas follows the money all the way: fees in, expenses out, budgets, assets, vendors and the books your auditor reads. Seven modules in one database make it school accounting software too, with Tally kept in step.
Money in · followed above
Money out · below
- Expense management
- Budget management
- Asset & inventory
- Purchase & vendors
Every spend approved by the right person, before the cheque.
Multi-level approvals with limits you set. Small amounts such as petty cash approve themselves within a range you choose, larger ones go up the chain, and management is alerted by e-mail and pop-up. When the physics department asks for ₹48,600, the request moves from the principal to the trustee, who signs off on the phone with the quotation in front of them.
- Roles with approval limits and stage tracking
- Escalation when an approval waits too long
- ATA. Thomas, HOD ScienceRaised
- RKR. Krishnan, PrincipalApproved
- VMV. Menon, TrusteeOn phone
| Amount | Approved by |
|---|---|
| Up to ₹2,000 | Auto · petty cash |
| ₹2,001 – ₹25,000 | Head of department → Principal |
| Above ₹25,000 | Principal → Trustee |
Budgets you can see being used.
Record your sources of funds, allot a budget to each head, and watch how much is used. Compare spending with the same period last year, and spread a budget over months or book it in one.
Vendors paid against approved orders.
Requisitions go through central purchasing with approvals, vendors are paid against approved orders, and every invoice is kept in a digital folder next to the payment it supports.
- SLSri Lakshmi Stationers · notebooksPaid
- AEApex Electricals · AMCApproved
- MSMetro Scientific · lab glasswareAwaiting
Every asset tagged, tracked and ready for audit.
Assets bought through central purchasing are allocated to departments and get a barcode with a unique ID and a maintenance history, and depreciation is calculated automatically for audit. Stock is issued to and returned by departments, staff and students, and everything is linked to your accounts.
- Purchased 12 Jun 2024 · ₹1,64,000
- Depreciation this year Calculated
- Next maintenance Nov 2026
Salaries, hostel and canteen in the same books.
Payroll is linked to accounts, and hostel and cafeteria charges are linked to fee records, so the finance office sees every rupee in and out in one place. Ledgers, balance sheet and profit and loss are built from the same entries as your fee receipts and expense vouchers.
- Salaries · September Posted from Payroll
- Hostel fees · Term 2 From fee records
- Cafeteria · student-wise Linked to fees
The reports your auditor and trustees ask for.
Daily collection, defaulters, concessions, budgets and the balance sheet are ready to run, among 500+ reports across Schoolcanvas. Need something new? Build it in the report builder.
- Bank accounts ₹1.42Cr
- Fixed assets ₹3.86Cr
- Fees receivable ₹11.3L
- Corpus fund ₹4.10Cr
- Caution deposits ₹62.5L
- Creditors ₹14.2L
Make paying fees the easiest thing parents do all term.
Parents want three things from the fee office: the right amount, an easy way to pay, and proof that they have paid. Schoolcanvas gives them all three on the phone they already use: the parent app doubles as the school fee payment app.
45+ ways to pay
Online fee payment by UPI, debit and credit cards and net banking through Razorpay, Cashfree, CCAvenue and BillDesk, on personalised payment screens built for mobile.
Paid straight to the school
Online payments settle directly into the school’s own bank account, so parents know exactly where their money goes.
Reminders they understand
The exact amount, head by head, on the app, WhatsApp or SMS, in English, Hindi or your regional language.
A receipt, every time
An instant receipt for every payment, with the full fee history in the parent login for the day it is needed.
Cash and cheque still welcome
Online adds to the counter, it does not replace it. Parents who prefer to pay in person still can.
One bill for everything
Tuition, transport, hostel and activities in one view, so parents are not juggling separate demands.
One finance system, five very different jobs.
The trustee wants control, the accountant wants books that agree, the counter wants a short queue and parents want it to be easy. Schoolcanvas gives each of them their own view of the same numbers.
See your school’s finances, live.
You carry the financial responsibility, often for more than one campus or trust. Daily collection, overdue fees, budgets against actual spending and the approvals waiting for you are on your phone, with the limits you set.
Book a demo for your roleBefore
- Fee position known only at month-end
- Large spends discovered after the cheque has cleared
- Each campus reports in its own format
With Schoolcanvas
- Collected, overdue and upcoming fees, every day
- Approvals on your phone, above the limits you set
- Budgets vs actual and branch totals in one view
Fewer fee worries on your desk.
Fee disputes and late payments should not take up your mornings. You see overdue fees class by class, parents get clear reminders without staff chasing them, and expense requests reach you through a clear approval chain instead of loose paper.
Book a demo for your roleBefore
- Parents at your door about a wrong amount
- Class teachers asked to chase dues
- Expense requests on loose paper
With Schoolcanvas
- Exact, head-wise dues in every reminder
- Overdue list by class, ready each morning
- Expense requests with every stage on record
Close the books without the late nights.
Every receipt, expense and salary is recorded once and flows to the ledgers and Tally. Reconciliation is a check, not a project, and when the auditor arrives the invoices, approvals and depreciation are already on record.
Book a demo for your roleBefore
- Receipts typed into Tally again
- Days matching UPI and cheques to the bank statement
- Audit spent hunting for invoices
With Schoolcanvas
- Complete, end-to-end Tally integration
- Every payment mode in one record
- Invoices, approvals and depreciation on file
Shorter queues, fewer errors.
Search a student, and the right heads, concessions, late fines and route fee are already there. Take cash, cheque, card or UPI on one screen and print or send the receipt in seconds.
Book a demo for your roleBefore
- Calculating concessions and fines by hand
- Receipt books and cash registers to total
- Long queues on the due date
With Schoolcanvas
- Amounts calculated from the fee rules
- One screen for every payment mode
- Most parents paying online before they arrive
Pay in seconds, from anywhere.
No leave from work, no queue, no guessing the amount. The reminder shows exactly what is due and why, the link opens the payment screen, and the receipt is in the app before the phone is back in the pocket.
Book a demo for your roleBefore
- Half a day off to pay at the counter
- Unsure what the amount covers
- Lost paper receipts
With Schoolcanvas
- 45+ payment options, including UPI
- Head-wise dues with a payment link
- Every receipt saved in the app
Your fee office live in 7 days, not next term.
Changing fee software mid-session sounds risky. It does not have to be. When your data is ready, we guarantee you go live in 7 days, and some schools have done it in 2. Moving your data costs nothing.
We map your fee structure
Fee heads, classes, instalments, concessions, sibling and scholarship rules, late fines, trusts and collection centres, set up with your account manager.
We move your data, free
Students, parents, fee history and pending dues come across from Excel or your old software, and are checked with your accountant.
Your team is trained
Hands-on sessions for counter staff, accountants and management, online or at your school, covering collection, day close, reports and approvals.
Parents start paying
Payment links go out, the counter runs on Schoolcanvas, and support is 5 minutes away during support hours, Monday to Saturday.
Moving from another ERP, Excel or a receipt register?
We migrate your student and fee records at no cost, with ongoing migration support, so you do not lose a term of history.
What changes in your fee office.
How Schoolcanvas compares with the two ways most schools manage money today.
| Schoolcanvas Finance | Fee-only software | Registers, Excel & Tally | |
|---|---|---|---|
| Online payment | ✓ 45+ options, including UPI | ✓ Usually | ✕ Not possible |
| Counter, kiosk, POS and app in one record | ✓ All four | Varies | ✕ Separate registers |
| Reminders with exact dues and a pay link | ✓ App, WhatsApp, SMS | Varies | ✕ Phone calls |
| Concessions, sibling discounts, fines, instalments | ✓ Set once, applied every time | Partly | ✕ Worked out by hand |
| Accounts and Tally | ✓ Complete, end-to-end integration | Often re-entered | ✕ Typed in twice |
| Expense approvals with limits | ✓ Multi-level, petty cash auto-approved | ✕ Not covered | ✕ Paper vouchers |
| Budgets vs actual spending | ✓ By head, vs last year | ✕ Not covered | In a spreadsheet |
| Assets with barcodes and depreciation | ✓ Automatic, ready for audit | ✕ Not covered | Register updated once a year |
| Live view for management | ✓ Daily, on the phone | Partly | ✕ At month-end |
| Linked to students, transport and payroll | ✓ One database | ✕ Separate systems | ✕ Separate files |
Questions schools ask about fees and finance.
Which payment methods can parents use?
Parents can pay by UPI, debit or credit card and net banking through gateways including Razorpay, Cashfree, CCAvenue and BillDesk, 45+ options in all. They pay from the parent app or straight from the link in a fee reminder, on payment screens designed for mobile.
Does the money go straight to the school’s bank account?
Yes. Online payments made through the payment gateway are settled directly into the school’s own bank account. Schoolcanvas records the payment against the student’s fee heads and issues the receipt.
Can we still collect cash and cheques at the counter?
Yes. Online payment adds to your counter, it does not replace it. Cash, cheque, card on a POS machine, the self-service kiosk and online payments all go into the same fee record, so there is nothing to merge by hand at the end of the day.
Do fee reminders include a payment link?
Yes. Each parent receives the exact fee due, head by head, with a link to pay in a few taps, on the app, WhatsApp or SMS, in English, Hindi or your regional language. You can remind everyone, or only those who have not paid.
How does online fee payment for schools work?
Parents open the payment link in a fee reminder, or the parent app, and see the exact amount due, head by head. They pay by UPI, card or net banking through the school's gateway, such as Razorpay, Cashfree, CCAvenue or BillDesk. The money settles straight into the school's own bank account, the receipt reaches the parent app at once, and the payment is recorded against the student's fee heads.
What is a good fees reminder message to parents?
Keep it short and exact: the child's name and class, the amount due, the due date and a link to pay. For example: "Dear Parent, Term 2 fees of ₹[amount] for [student name] ([class]) are due on [date]. You can pay online here: [payment link]. [School name]". In Schoolcanvas the wording is yours to set, the name, class, amount and link are filled in for each parent, and the message goes out by app, WhatsApp or SMS in English, Hindi or your regional language. Follow-ups can go only to parents who have not paid.
What does school fee management software do?
It sets each class's fee structure once, then raises every bill, reminder and receipt from it. In Schoolcanvas that covers concessions, sibling discounts, scholarships, late fines and instalments, collection online and at the counter, kiosk or POS, a live view of collected, overdue and upcoming fees, and accounts that stay in step with Tally.
Can Schoolcanvas handle our fee structure?
Almost certainly. Concessions, sibling discounts, scholarships, late fines, instalments, class-wise fees and route-wise transport fees are all supported. The fee module is the most widely used part of Schoolcanvas, built from years of working with schools, and we set your structure up with you during onboarding.
Are transport fees linked to bus routes?
Yes. Bus routes and pickup points are set up once in Transport, and each student’s transport fee follows the route and stop they are assigned to. When a child changes stop, the school updates the transport fee.
We collect fees for more than one trust. Is that a problem?
No. Fees under multiple trusts or organisations can be collected in one payment, with each organisation’s share accounted for. Collection centres at different campuses are managed from one control panel, with live totals for each.
What does management see?
A dashboard of collected, overdue and upcoming fees, by class, campus and fee head, available on the web and on the phone. Daily collection, defaulter, concession and mode-wise reports are ready to run, among 500+ reports across Schoolcanvas.
Does Schoolcanvas work with Tally?
Yes. Schoolcanvas has complete, end-to-end Tally integration, including export. Fees and expenses reach your Tally books without being entered again, and Schoolcanvas also keeps its own ledgers, balance sheet and profit and loss.
How do expense approvals work?
You set multi-level approval rules with limits for each role. Small amounts, such as petty cash, can be approved automatically within a range you choose, while larger amounts go to the principal, correspondent or trustee. Management is alerted by e-mail and pop-up, every stage is visible, and approvals that wait too long are escalated.
Can we track budgets against actual spending?
Yes. Record your sources of funds, allot a budget to each head and see how much has been used. You can compare this year’s spending with the same period last year, and spread a budget across months or book it as a one-time spend.
How are assets and depreciation handled?
Assets are bought through central purchasing with approvals, allocated to departments and labelled with a barcode carrying a unique ID. Issue, return and maintenance are recorded, depreciation is calculated automatically for audit, and everything is linked to your accounts. Vendor invoices are kept in a digital folder.
How long does it take to move our fee office to Schoolcanvas?
If your data is ready, we guarantee you will be live in 7 days, and some schools have gone live in 2. We migrate your student and fee data from Excel or your previous software free of charge, and train your counter staff and accountants online or at your school.
Is our financial data secure, and who owns it?
Your data belongs to the school. Schoolcanvas runs on a private cloud in an Indian tier-IV data centre with cloud mirroring and four-copy backup, and access is controlled by roles and permissions, so each person sees only what their job needs.
Can we try it before we decide?
Yes. Start with a 45-minute demo set up around your fee structure, then take a 1-month free trial. Support responds within 5 minutes during support hours: Monday to Friday 9 am to 6 pm, and Saturday 9 am to 4 pm.
Guides for this suite
Plug in the rest of your school.
Every Schoolcanvas suite shares one student record. Add another and it simply plugs in.
- HR & PayrollSalaries with PF, ESI and TDS, posted to the same accounts.Explore →
- CommunicationFee reminders on WhatsApp, SMS and the app, in the parent’s language.Explore →
- TransportTransport fees linked to bus routes and pickup points.Explore →
- Add-on ModulesHostel and cafeteria charges linked to fee records.Explore →
See your fee office on Schoolcanvas.
A 45-minute demo with your fee structure in mind: your heads, concessions, instalments and trusts. We will call you within 4 working hours to fix a time.
Your free demo can cover
- Your own data, formats and processes
- The modules you need, from admissions to fees
- The apps for parents, teachers and staff
- Assist, the AI LMS for your teachers
- A setup plan and a quote for your school
- Call back in 4 working hours
- Free data migration
- 1-month free trial
Book my free demo
Takes 30 seconds. No commitment.
Still chasing fees on phone calls?
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