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School office management software for the busiest desk in school.

Fees, receipts, certificates, visitors and salary inputs, all from one login. Schoolcanvas is school office management software that shortens the queue, cuts the phone calls and ends the retyping.

Book a free demoStart 1-month free trial
  • Complete Tally integration
  • Certificates in your own format
  • Free data migration
  • 45+ways parents pay,
    online or at the counter
  • Tallyend-to-end integration,
    including export
  • 500+ready reports, plus
    a report builder
  • OTPverified gate passes
    at the front desk
  • 5 minsupport response in
    working hours

Office teams at 1000+ schools work on Schoolcanvas

Alphonsa English Medium SchoolKozhikodeSt. Michael's SchoolVatika KunjTashi Namgyal AcademyEast SikkimChildren Public SchoolFatehpurLions Calcutta (Greater) Vidya MandirKolkataCarmel CMI Group of SchoolsKeralaHoly Mary International SchoolDarbhangaBishop Westcott Girls School, DorandaRanchiG. Rio Hr. Sec. SchoolKohimaSEA Group of InstitutionsBangaloreDon Bosco Public SchoolPatnaM.S. Memorial Public SchoolPatnaBishop Westcott Boys SchoolRanchi
One morning at the counter

Six people in the queue. None of them need to come back tomorrow.

A normal weekday at the Green Valley office: fees, a certificate, an admission enquiry, a visitor and a salary question, all before lunch. Here is how each one used to go, and how it goes now.

  1. 018:55 am Parent at the fee counterPaying term fees, part cash and part UPI The old way: A handwritten receipt, a cash-book entry, then the same entry again in Tally at night. On Schoolcanvas: Collected in one screen. The receipt goes out at once and the entry reaches your accounts and Tally. Finance →
  2. 029:10 am Parent on the phone“How much do we still owe?” The old way: Open the fee register, add up the heads, promise to call back. On Schoolcanvas: The exact dues, head by head, are already in the parent app, and reminders carry a payment link. Finance →
  3. 039:30 am Former studentNeeds a bonafide certificate and a TC The old way: A trip to the record room, the details retyped, then a wait for a signature. On Schoolcanvas: Both are filled from the student record in your own format. The TC goes to the principal for approval. Student Management →
  4. 049:45 am Walk-in parentAsking about admission to Class I The old way: A name in the enquiry register, and a follow-up nobody remembers to make. On Schoolcanvas: Logged as an enquiry with seat availability on screen, then followed up on WhatsApp and SMS. Admissions →
  5. 0510:20 am Visitor at receptionHere to meet the principal The old way: A paper visitor book, and a call to check whether the principal is free. On Schoolcanvas: Entered in the visitor log with purpose and whom to meet, against an appointment that cannot be double-booked. Front Office →
  6. 0611:05 am Teacher at the windowA question about last month’s leave and salary The old way: Pull out the attendance register and the salary sheet, and work it through together. On Schoolcanvas: Leave is counted from biometric attendance, and her payslip is in her own login once the school publishes it. HR & Payroll →

Same six requests. No record room, no call-backs, nothing typed twice.

One login, four desks

School office management software for every desk in the office.

Most school offices are four jobs at once. Each desk works in the same system, so a family’s or a teacher’s details are entered once and every desk can use them.

  • The accounts desk

    Fees in, expenses out, books that agree.

    • Fees at the counter, kiosk, POS and online, in one record
    • Concessions, sibling discounts, scholarships, late fines and instalments set once as rules
    • Reminders with the exact dues and a payment link
    • Expenses with approval limits and auto-approval for petty cash
    • Complete, end-to-end Tally integration, including export
    See Finance →

  • The front desk

    Every caller, visitor and parcel on record.

    • Enquiries from walk-ins, calls and the website in one list
    • A digital visitor log, with today’s count on the dashboard
    • OTP-verified gate passes for students and staff
    • Appointments with the principal and management, never double-booked
    • An inward and outward courier register
    See Admissions & Front Office →

  • The records desk

    Certificates and lists without the record room.

    • Every certificate type in your own format, filled from the record
    • TCs in minutes, with approval built in
    • Bulk promotion of whole classes at year end
    • A “What is missing” panel for incomplete student details
    • Student data integrated with UDISE+ and APAAR
    See Student Management →

  • The staff and payroll desk

    From punch-in to payslip without a spreadsheet.

    • Biometric attendance from devices such as eSSL and BioMax
    • Leave calculated automatically from attendance
    • Salaries with PF, ESI, TDS, loans and advances
    • The HR admin approves payroll before it is processed
    • Payslips in each staff login once published
    See HR & Payroll →

The fee module is the most widely used part of Schoolcanvas. Office staff can also look things up on the Schoolcanvas mobile app, away from the desk.

No re-typing

Typed once at the counter. Ready everywhere it is needed.

Most office overtime is the same detail entered into a register, a spreadsheet and then Tally. Here is where one entry travels instead.

A new family
  1. EnquiryWalk-in, call or website
  2. Student recordConverted in one click
  3. Fee accountYour heads and rules
  4. PaymentCounter or online
  5. Accounts and TallyNo second entry
A member of staff
  1. Biometric punchSynced in real time
  2. Leave countedFrom attendance
  3. Salary runPF, ESI, TDS applied
  4. PayslipIn the staff login
  5. AccountsPayroll linked

When management asks for a number

The request still lands on the office desk. The answer is now a report, not an evening with a calculator.

  • What have we collected, and what is overdue?Fee dashboard
  • Can I see the balance sheet and P&L?Finance reports
  • How many visitors came in today?Office dashboard
  • What is our strength by class?Student reports
  • Are the statutory reports ready?Payroll reports

500+ ready reports across Schoolcanvas, and a report builder for anything else.

Questions

Questions office staff ask before they switch.

Fees and accounts
Can we still take cash and cheques at the counter?

Yes. Online payments add to the counter; they do not replace it. Counter, kiosk, POS and online payments all go into the same fee records, so there is nothing to match up by hand at the end of the day.

Does Schoolcanvas work with Tally?

Yes. Schoolcanvas has complete, end-to-end Tally integration, including export, so fee and accounts entries reach Tally without being typed in again.

Can it handle our concessions, sibling discounts and late fines?

Yes. Concessions, sibling discounts, scholarships, late fines and instalments are all supported. You set them up once as rules, and every receipt and reminder follows them.

Where does the money from online payments go?

Payments through the integrated gateways, such as Razorpay, Cashfree, CCAvenue and BillDesk, settle straight into the school’s own bank account. UPI is supported.

Certificates and front desk
Can we issue certificates and TCs in our own format?

Yes. Every certificate type can be set up with your letterhead, wording, layout and signatures. After that, each certificate and TC is filled in from the student’s record, and a TC goes through approval before it is issued.

Staff and setting up
Does staff biometric attendance feed into salaries?

Yes. Schoolcanvas works with a wide range of biometric devices, particularly eSSL and BioMax. Attendance syncs in real time, leave is calculated automatically, and the HR admin approves payroll before it is processed. Staff see their payslips in their own login once the school publishes them.

We have years of records in Excel or another software. Do we re-enter them?

No. Your existing data is migrated for free, with ongoing migration support. If your data is ready, you can be live in 7 days, and training is available online or at your school.

Guides

Guides for the school office

All guides
Works even better together

Plug in the rest of your school.

Every Schoolcanvas suite shares one student record. Add another and it simply plugs in.

You are hereSchool ERP for Accountants and the Office
Book my free demo

See your office day on Schoolcanvas.

A 45-minute demo built around your fee structure, your certificate formats and your front desk. We will call you within 4 working hours to fix a time.

Your free demo can cover

  1. Your own data, formats and processes
  2. The modules you need, from admissions to fees
  3. The apps for parents, teachers and staff
  4. Assist, the AI LMS for your teachers
  5. A setup plan and a quote for your school
  • Call back in 4 working hours
  • Free data migration
  • 1-month free trial

Book my free demo

Takes 30 seconds. No commitment.

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Get started

Still typing the same details into three registers?

Call us+91 86086 24700 / 86084 24700
Email usinfo@schoolcanvas.com

Mon–Fri 9 am – 6 pm · Sat 9 am – 4 pm