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School ERP add-on modules. Add what your school needs, when it needs it.
Add hostel, cafeteria and infirmary modules for boarding schools, or get a unified view of every campus across your school group. Choose your own branded app, website and report builders as needed. Activate these school ERP add-on modules as your school grows, using the student, staff and fee records you already maintain.
- Start small, add more any time
- Nothing set up twice
- Free data migration
- HostelOn
- CafeteriaOn
- InfirmaryOn
- ID cardsOff
- Dynamic formsOff
- Multi-schoolOn
- Branded appOn
- Report builderOn
- Dashboard builderOff
- AuditOff
- Work requisitionOff
- Website managerOff
- Group messageOff
- E-greetingsOff
Each add-on works on the student, parent, staff and fee records already in Schoolcanvas.
From single campuses to school groups, 1000+ schools run on Schoolcanvas
Mount Assisi SchoolBhagalpur
The Future Foundation SchoolKolkata
Jusco Group of SchoolsJamtara
St. Agnes SchoolKharagpur
Vael's Group of SchoolsChennai
Bishop Westcott Girls School, DorandaRanchi
St. Helen's SchoolHowrah
St. Dominic's Convent English Medium SchoolPalakkad
Children Public SchoolFatehpur
MCC Public SchoolChennai
St. Paul's Group of SchoolsHajipur
Ambitus World SchoolHyderabad and Vijayawada
Don Bosco Public SchoolPatnaAs your school grows, add the school ERP modules you need.
A second campus, a hostel block, a trustee who wants numbers every Monday. Most school software handles the classroom and the fee counter well, then leaves everything else to registers, spreadsheets and phone calls. Take a walk around the campus: each building is an add-on, and each one runs on the records you already keep.
Pick a building to walk to its add-on
- 1Hostel blockRooms, beds and occupancy, linked to fees
- 2CafeteriaMenu, sales and student-wise consumption
- 3InfirmaryVisits, treatment and medical history
- 4Group head officeOne login for every campus, and franchise management
- 5The school signboardYour own branded app, website and email
- 6IT roomReport builder, dashboard builder, dynamic forms
- 7Admin officeDocuments, audits, work requests, ID cards
- 8Main gate and receptionGroup message, e-greetings, telephony, open API
One set of records across every campus. A boarder allotted a bed is the same student who sits the exam and pays the fee. A new campus becomes part of the same database the chairman uses for reporting. Nothing is entered twice, and no separate records need to be synchronised.
Hostel, cafeteria and infirmary, on the boarder’s own record.
Three buildings that a day school never needs and a boarding school can’t run without. Together they form a hostel management system for schools, and each one works from the same student record as the classroom and the fee office.
Hostel
Allot rooms and beds and see occupancy block by block. Each allotment sits on the student’s record, and hostel charges land in the same fee records the accounts office already uses.
- Room and bed allotment
- Occupancy, block by block
- Hostel charges in the fee record
- AVRoom B-204 · Bed 2Arjun V. · VIII-A
- KSRoom B-207 · Bed 1Karthik S. · X-B
- —Room B-211 · Bed 3Vacant
Cafeteria
Set the menu and items, record each sale against the student who bought it, and let student-wise consumption flow into the fee record, so parents see exactly what was bought.
- Menu and items set by the school
- Sales at the counter
- Student-wise consumption, linked to fees
Infirmary
Record each visit, the symptoms and the treatment against the child’s medical history, which the nurse sees at once. Parents get a prompt update in the app.
- Visits, symptoms and treatment
- Medical history on file
- Parents updated in the app
Boarders are in your care around the clock. So is their record.
A residential school answers to parents who are hundreds of kilometres away. Here’s one ordinary Saturday at the Green Valley Public School hostel, Tambaram campus, with the hostel, cafeteria, infirmary and gate all working from the same student record.
-
Allot bed · Block B 6 vacantRNRohan NairClass VI-C · new boarder
- Room B-211 · 3-bed room
- Bed Bed 3
- Fee record Hostel charge, term 2
6:30 am HostelThe warden knows every bed before the morning bell.
Block B has 120 beds and two new boarders arriving after breakfast. The warden opens the hostel screen on her phone, sees which rooms have space, and allots beds B-211/3 and B-214/1. The allotment is attached to each student’s record, and the hostel charge appears in their fee record, so the accounts office doesn’t need a separate register.
- Occupancy at a glance, room by room
- Hostel charges in the same fee records
-
Cafeteria · Saturday Breakfast
- Idli, sambar, chutney Menu
- Banana milkshake ₹40
- Fruit bowl ₹35
Arjun V. (VIII-A): ₹75 added · month to date ₹1,2408:00 am CafeteriaBreakfast is served. Nobody counts slips at term-end.
Today’s menu is already in Schoolcanvas. When a boarder buys something extra at the cafeteria counter, the sale is recorded against that student. Consumption adds up student by student and flows into the fee record, so parents see exactly what was bought and the office never reconciles paper slips again.
- Menu and items set by the school
- Student-wise consumption, linked to fees
-
Infirmary visit · Ishaan R., VII-A Resting
- Symptoms Fever 100.4°F, headache
- Treatment Paracetamol, rest in sick bay
- History Mild asthma · inhaler on file
Dear Parent, Ishaan visited the infirmary at 11:10 am with a mild fever. He has been given paracetamol and is resting. The nurse will update you this evening.11:10 am InfirmaryA child feels unwell. The parent knows before lunch.
Ishaan, a Class VII boarder, comes to the infirmary with a fever. The nurse opens his record and sees his medical history at once, notes the symptoms and the treatment given, and the visit is saved to his file. His parents in Coimbatore get a prompt update on the app, instead of hearing about it on the Sunday phone call.
- Visits, symptoms and treatment recorded
- Medical history at the nurse’s fingertips
-
Gate pass · Meera Iyer, IX-B Verified
- Going with Uncle · Suresh Iyer
- Out 3:32 pm · Saturday
- Approved by Mother · OTP on +91 98•••• 3307
✓ OTP verified · logged at the main gate3:30 pm Gate passWeekend outing with an uncle, confirmed by the parent’s OTP.
Meera’s uncle arrives to take her out for the afternoon. At the gate, the security desk raises a gate pass, and her mother confirms it with an OTP on her phone. The outing is logged with the time out, so the warden, the parent and the school all have the same record.
- OTP-verified gate passes for students
- Every visitor and outing logged
-
Group message · Hostel parents 232 families“Sunday visiting hours are 10 am to 1 pm at the hostel lobby. Please carry your parent ID card.”Delivered 226 of 232Follow up with 6 parents6:45 pm Group message
Every hostel parent hears about Sunday visiting hours.
The warden sends one message to the parents of every boarder across all three blocks, by app notification and SMS. The delivery report shows who has received it, and the six who haven’t are easy to follow up.
- Message any group, or a list you build
- Delivery reports for every message
-
Residential dashboard · Tambaram SaturdayBeds occupied214 / 240Cafeteria sales₹6,480Infirmary visits4 · all informedOutings open0 of 11✓ All boarders accounted for9:30 pm Management
The principal sees the whole residential day on one screen.
Before lights out, the principal checks the dashboard the school built for itself with the dashboard builder: hostel occupancy, the day’s cafeteria sales, infirmary visits and whether every parent was informed, and outings still open. The chairman sees the same numbers for the group.
- Your own dashboard, built without a developer
- Same view on the web and on the phone
Three campuses or thirty. One view.
Running several schools shouldn’t mean several systems and a pile of spreadsheets every Monday. With Schoolcanvas as your multi-school ERP, every campus runs its own day, and the group office sees them all together, live.
| Campus | Students | Attendance | Term fees collected | New enquiries | Staff present |
|---|---|---|---|---|---|
| Anna Nagar | 1,284 | 96.4% | ₹38.2L · 82% | 47 | 94 / 97 |
| Velachery | 1,046 | 94.8% | ₹29.6L · 77% | 31 | 78 / 81 |
| Tambaram | 812 | 95.9% | ₹21.1L · 85% | 22 | 60 / 62 |
| Group | 3,142 | 95.7% | ₹88.9L · 81% | 100 | 232 / 240 |
Multi-school and franchise management
Run every campus from one login, on the web or your phone. Each school runs its own day, while the chairman, trustees and group office see students, fees, admissions and staff for all of them, live. A wide range of multi-school reports compares campuses side by side or shows the group as a whole, and the dashboard builder puts the group view on one screen.
- One login, every campus
- Multi-school reports
- Group dashboard
- Manage remotely
- Franchise ready
Every campus in one login
Students, fees, admissions and staff across the group, on the web or the phone, wherever the chairman happens to be.
A wide range of multi-school reports
Compare campuses side by side, or see the group as a whole, with the same definitions everywhere.
Each school keeps its own day
Role and permission based access means a principal runs their campus and sees their campus, while the group office sees all of them.
Fees and admissions across branches
Group-wide fee positions, and enquiries from every branch in one admission funnel.
A group dashboard you design
Use the dashboard builder to put the numbers your board meets about on one screen.
Transport across branches
Routes, buses and transport fees work across campuses as well as within them.
Your school’s name on the gate, the app and the website.
Parents search for your school, not for a software company. Put your own name on the app they install and the website they visit, and keep the office on your own email domain.
Your own branded app
Parents download an app in your school’s name and logo from Google Play and the App Store, not a vendor’s. Hundreds of schools already have their own Schoolcanvas-powered app, with more than 1 million downloads between them.
- Your name and logo
- Android and iOS
- Every parent feature
Website manager and email accounts
A school website with SEO, connected to Schoolcanvas, so an enquiry from your website goes straight to your admissions team instead of an inbox nobody checks. Add email accounts on your school’s own domain for the office and staff.
- Website with SEO
- Linked to admissions
- Your own domain email
Build it yourself: reports, dashboards and forms.
Every school eventually needs a view nobody planned for. Build it in-house, with no technical help.
- 1
Custom report builder
Choose the data, filters and layout for the report you need, on top of 500+ ready reports.
- 2
Dashboard builder
Put the numbers your management cares about on one screen, on the web and on the phone.
- 3
Dynamic forms
Build an annual day consent form, a transport survey or a staff feedback form with your own fields and layout. Every response is stored in one place, ready to review.
- Data Students + Fees + Transport
- Filter Velachery · Class IX–XII
- Columns Name, route, term 2 due, paid
- Group by Route
- Student name Auto-filled
- Event Dance · Drama · Choir
- Parent consent Yes / No
Run the school: fewer files on the office desk.
Audit checklists, ID cards and work requests rarely make it into a brochure, but your office deals with them every week. These add-ons turn files, phone calls and follow-ups into a few clicks.
Documents that remind you before they expire
Upload affiliation and statutory documents by board and document type, set review and expiry dates, and the right people are reminded in time for renewal or inspection.
- Accreditation and documents
- Compliances
- Cloud folder (beta)
- CBSE affiliation · Board Review Mar 2027
- Fire safety certificate · Statutory Expires in 21 days
- Building safety certificate · Statutory Valid to 2028
- Internal audit · Term 1 checklist 18 of 22 done · 3 findings
- Work request #WR-118 · Projector, Lab 2 Approved
ID cards from the data you already have
Pick a ready template, and Schoolcanvas fills in each student’s or staff member’s photo and details from their record. Print a whole class, or the whole school, in one go.
Internal audits that actually close
Schedule audits with checklists, record findings, assign follow-up actions and report on what is still open, campus by campus.
- Finding: lab first-aid kit incomplete Action due Fri
Work requests with an approval trail
A teacher needs a projector repaired or chart paper for a project. The request is raised, approved and tracked to completion, instead of being forgotten in the staff room.
- #WR-118 Projector, Lab 2 Done
- #WR-121 Chart paper, Class V Approved
- #WR-124 Ceiling fan, Room 12 Waiting
With the add-on, each document has a type, a review date and an expiry date, and the administrator and principal are reminded before anything lapses.
Messaging, greetings, telephony and open API integrations.
The front desk is where the school talks to families. These add-ons handle the group messages, the greetings and the phone line, and connect other systems where a school needs it.
Group message, with delivery reports
Message any group, such as a hostel block, a class, a department or your own list, by SMS or app notification, and see who has received it.
- To Hostel parents · all 3 blocks
- Delivered 226 of 232
E-greetings that go out on time
Festival and occasion greetings to every family and staff member, in the school’s name, without anyone collecting numbers on the day.
A toll-free number, connected
Connect a toll-free number or hosted telephony to Schoolcanvas, so parents reach the school on one number that doesn’t change when staff do.
An open API, for schools that need it
Our open API connects devices and other systems, or supports custom workflows. Talk to us about what you need.
Different people, different add-ons, the same records.
A chairman, a warden and a parent want very different things from the same school. Each add-on is built around the person who uses it every day.
See every campus without waiting for anyone.
You carry the group’s reputation and its finances. Multi-school management puts fees, admissions, attendance and staff for every campus on your phone, with consistent reports and a group dashboard you design yourself.
Book a demo for your roleBefore
- An Excel sheet from each principal every Monday
- Fee figures that never match across branches
- Visiting each campus to know what’s going on
With Schoolcanvas
- Live group dashboard on the web and phone
- Multi-school reports with the same definitions
- Remote management of every campus
Know every boarder, every bed, every outing.
You’re responsible for children whose parents are far away. Hostel, infirmary and OTP-verified gate passes give you the full picture on your phone, and parents are kept informed without you making every call.
Book a demo for your roleBefore
- Room charts on the office wall
- Outings noted in a register at the gate
- Calling parents after every sick-room visit
With Schoolcanvas
- Rooms, beds and occupancy on screen
- Gate passes confirmed by the parent’s OTP
- Infirmary updates sent to parents promptly
Fewer files, fewer follow-ups.
ID cards, affiliation documents, audits, work requests and greetings all land on the office desk. The run-the-school add-ons turn each of them into a tracked task with reminders.
Book a demo for your roleBefore
- Typing ID card details one by one
- Discovering an expired certificate at inspection
- Chasing requests through the staff room
With Schoolcanvas
- ID cards printed in bulk from records
- Expiry and review reminders by document type
- Work requests approved and tracked to completion
Answer the next question yourself.
Management’s questions change every term. The custom report builder, dashboard builder and dynamic forms let you build what’s needed in-house, and our open API is there for the integrations that need it.
Book a demo for your roleBefore
- A ticket to the vendor for every new report
- Forms built in three different free tools
- Data stuck in systems that don’t talk
With Schoolcanvas
- Your own reports on top of 500+ ready ones
- Dynamic forms with responses in one place
- Open API for devices and other systems
Your school, in your pocket, in its own name.
Parents want to know their child is safe and well, especially when that child lives in a hostel. The school’s own branded app keeps them connected every day.
Book a demo for your roleBefore
- Hearing about a sick-room visit days later
- Unclear cafeteria and hostel charges
- An app with a name they don’t recognise
With Schoolcanvas
- Prompt infirmary updates
- Hostel and cafeteria charges in the fee details
- The school’s own app, name and logo
Switch on an add-on without starting over.
Add-ons use the records you already keep, so there’s no new system to set up. New to Schoolcanvas? The whole platform goes live in 7 days when your data is ready, with free migration.
Tell us what you need
A 45-minute demo of the add-ons that matter to you: the hostel for a boarding school, the group view for a chairman, the branded app for a growing school.
We set it up with your data
Rooms and beds, cafeteria items, campuses, document types, report layouts: configured with you, and existing data moved from Excel or your old software for free.
Your team is trained
Short, hands-on sessions for the people who use it: wardens, the nurse, cafeteria staff, the office and the group office, online or at your school.
Live, and add more any time
Start with one add-on and switch on the next whenever your school is ready. Your account manager and a 5-minute support response are there throughout.
Already a Schoolcanvas school?
Talk to your account manager about the add-ons you’d like. They work on the student, staff and fee records you already have.
One platform that grows with you, or a new tool for every need.
| Schoolcanvas add-ons | Registers and separate tools | A basic school ERP | |
|---|---|---|---|
| Hostel rooms and beds | ✓ Allotted on screen, linked to fees | ✕ Charts and registers | Often not included |
| Cafeteria charges | ✓ Student-wise, in the fee record | ✕ Paper slips, settled at term-end | Separate canteen tool |
| Infirmary and parents | ✓ Visits, history and prompt updates | ✕ Notebook and phone calls | Often not included |
| Several campuses | ✓ One login, multi-school reports | ✕ A spreadsheet per branch | One account per school |
| Your school’s own app | ✓ Your name and logo on both stores | ✕ None | The vendor’s app and name |
| A report nobody planned for | ✓ Build it yourself | ✕ Built by hand in Excel | Requested from the vendor |
| Documents and expiry dates | ✓ Stored by type, with reminders | ✕ Files and memory | Usually not included |
| Connecting other systems | ✓ Open API for schools that need it | ✕ Not possible | Limited or none |
Questions about add-on modules.
Do we have to buy every add-on at the start?
No. Start with the modules your school needs today and add more whenever you are ready. Book a demo and we’ll put together a quote for exactly the modules you choose.
We already use Schoolcanvas. Do we need to set anything up again?
No. Every add-on uses the student, parent, staff and fee records you already have, so a hostel, a report or a new campus starts from your existing data.
How long does it take to go live?
If your data is ready, we guarantee the platform goes live in 7 days, and existing data is migrated for free. Add-ons for existing schools are set up with your account manager and your team is trained on them.
Is there a hostel management system for schools in Schoolcanvas?
Yes. The hostel add-on handles room and bed allocation and occupancy, linked to each boarder’s student and fee records. It works alongside the cafeteria and infirmary add-ons on the same record, so the warden, the fee office and parents see the same information.
Are hostel and cafeteria charges linked to fees?
Yes. Hostel rooms and beds, and cafeteria consumption, are linked to each student and their fee records, so the charges appear in the same fee system parents already use.
Are parents told when their child visits the infirmary?
Yes. The infirmary add-on records each visit, the symptoms and the treatment against the child’s medical history, and parents get a prompt update in the app.
How are hostel outings controlled?
Students leave the campus on a security gate pass that is verified by OTP on the parent’s phone, and every outing and visitor is logged at the gate.
Can the warden use it on a phone?
Yes. Every staff member, wardens included, has the Schoolcanvas staff mobile app on Android or iOS, so the warden can allot beds and check occupancy from the phone, wherever they are on campus.
What is a multi-school ERP?
One system that runs several schools together. With the Schoolcanvas multi-school (franchise) add-on, management runs every campus remotely from the web or the phone, with a wide range of multi-school reports, while role and permission based access keeps each principal in their own campus.
Can we manage several schools together?
Yes. Multi-school and franchise management lets you run every campus from one login, on the web or your phone, with a wide range of multi-school reports and your own group dashboard.
Can each branch run on its own while the head office sees everything?
Yes. Access is based on roles and permissions, so a principal works in their own campus while the chairman, trustees or group office see every campus together.
Does it work for franchise schools?
Yes. Franchise owners use the same multi-school tools to manage member schools remotely and compare them with consistent reports.
Can the school ERP print student ID cards?
Yes. The ID card add-on uses templates with the student’s photo and the details already in Schoolcanvas, and prints cards in bulk, so nothing is typed again.
Can we get the app with our school’s name and logo?
Yes. With the custom mobile app add-on, parents download an app in your school’s name and logo from Google Play and the App Store. Hundreds of schools already have their own Schoolcanvas-powered app.
Can Schoolcanvas build our school website?
Yes. Website manager gives your school a website with SEO, connected to Schoolcanvas so enquiries reach your admissions team. You can also add email accounts on your school’s own domain.
Can we create our own reports and dashboards?
Yes. Use the custom report builder and the dashboard builder to create the views you need from your own Schoolcanvas data, alongside 500+ ready reports.
Do you have an API?
Yes. Schoolcanvas was one of the first EdTech companies to offer an open API. For schools that need it, we connect devices and other systems or build custom workflows. Talk to us about what you need.
Guides for this suite
Plug in the rest of your school.
Every Schoolcanvas suite shares one student record. Add another and it simply plugs in.
- FinanceHostel and cafeteria charges land in the same fee records, with UPI, reminders and Tally.Explore →
- Admissions & Front OfficeWebsite enquiries, OTP gate passes and visitor logs for every campus.Explore →
- CommunicationApp, WhatsApp, SMS and voice messages to parents, in their language.Explore →
- Student ManagementThe one student record that every add-on is built on.Explore →
Tell us what your school needs next.
A 45-minute demo of the add-ons that matter to you, shown with a set-up like your own: your hostel blocks, your campuses, your reports. We’ll call you within 4 working hours to fix a time.
Your free demo can cover
- Your own data, formats and processes
- The modules you need, from admissions to fees
- The apps for parents, teachers and staff
- Assist, the AI LMS for your teachers
- A setup plan and a quote for your school
- Call back in 4 working hours
- Free data migration
- 1-month free trial
Book my free demo
Takes 30 seconds. No commitment.
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