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Popular with students and parents
One school communication app, five channels
Reach every parent in the language they read at home, and see who received each message.
- 5 channelsApp, WhatsApp, SMS,
email & voice - 1.5M+parents on the
parent app - Every languagethe one each family
reads at home - Delivery reportwith automatic
retries - Complaint IDowner, deadline &
escalation
1000+ schools talk to their parents through Schoolcanvas
G. Rio Hr. Sec. SchoolKohima
Ambitus World SchoolHyderabad and Vijayawada
Holy Cross SchoolDarbhanga
Alphonsa English Medium SchoolKozhikode
St. Helen's SchoolHowrah
Bethesda International SchoolBangalore
Holy Mary International SchoolDarbhanga
Tashi Namgyal AcademyEast Sikkim
Dr D Y Patil Pushapalata Patil International SchoolPatna
Shraddha Children's AcademyChennai
Children Public SchoolFatehpur
St. John's Public SchoolChennai
Bishop Westcott Boys SchoolRanchiParents shouldn't have to chase the school for news.
Most schools already send plenty of messages. The trouble is that they go out on five different tools, from personal phones, in one language, with no record of who got them. These are the problems principals tell us about most.
- Not delivered
Circulars that never reach home
A paper circular depends on a child remembering to hand it over. Half of them come back crumpled at the end of term, and the parent who missed the fee date says, fairly, that nobody told them.
- Number shared
Teachers' numbers in parent groups
Class WhatsApp groups run on teachers' personal phones. Parents message at 10 pm, numbers are shared outside the group, and when the teacher leaves, the school's conversation history leaves with them.
- Too late
Urgent news that arrives too late
Heavy rain at 5 am, a bus breakdown, an early dismissal. A phone tree or a forwarded message reaches some parents in minutes and others after their child is already at the bus stop.
- Can't be read
Messages parents can't read
An English SMS doesn't help a grandparent who reads only Tamil, or a parent with a basic phone and no data. They are often the families who most need to hear from the school.
- No record
No proof that anyone got it
When a parent says "we never got the message", the office has no way to check. There is no delivery record, no retry, and no list of who still needs a call.
- Forgotten
Complaints that depend on memory
A concern raised at the front desk lives in someone's notebook. Nobody owns it, nobody knows when it is due, and the principal hears about it only when the parent calls again, angrier.
From a 6:30 am rain call to an evening PTM, every message lands.
Scroll through one family's thread with Green Valley Public School, a fictional 1,284-student school, over an ordinary week. Each message is written once and goes out by app, WhatsApp, SMS, email or voice call, in the language the family reads. Contacts come straight from your student and staff records, so nobody keeps a separate phone list.
Reaches this family on AppWhatsAppSMSEmailVoice call
6:30 amUrgent news · voice calls (IVRS)
It rained all night. Every parent knows before the buses leave.
At 6:15 the principal decides to close for the day. The office records a 30-second voice message and sends one announcement to the whole school: a voice call to every parent, plus WhatsApp, SMS and an app notification in English, Hindi and Tamil. The report shows who answered, and unanswered calls are retried automatically. Nobody runs a phone tree from home.
- Voice calls reach families without a smartphone or who prefer to listen
- Recorded in any language, with an answered and unanswered report
Dear Parent, Green Valley Public School is closed today, Wednesday, due to heavy rain. Homework will be shared on the app by 10 am.
प्रिय अभिभावक, भारी बारिश के कारण आज, बुधवार, ग्रीन वैली पब्लिक स्कूल बंद रहेगा। गृहकार्य सुबह 10 बजे तक ऐप पर साझा किया जाएगा।
அன்புள்ள பெற்றோரே, கனமழை காரணமாக இன்று (புதன்கிழமை) பள்ளி விடுமுறை. வீட்டுப்பாடம் காலை 10 மணிக்குள் ஆப்பில் பகிரப்படும்.
Voice call: 2,193 answered · 217 being retried automatically
8:30 amAttendance alerts
A child is marked absent. The parent knows by 8:30.
Class teachers mark only absentees in the teacher app. Parents of absent children get an alert straight away, on the app, WhatsApp or SMS, in the language they read. The child's name and class are filled in automatically, so one message written once reaches every family as a message about their own child.
- Alerts come from the attendance record itself
- No register to copy or phone calls to make
Dear Parent, Diya Sharma (VI-B) is marked absent today, Thursday. If this is unexpected, please contact the class teacher through the app.
प्रिय अभिभावक, दिया शर्मा (VI-B) आज, गुरुवार, अनुपस्थित दर्ज की गई हैं। यदि यह अपेक्षित नहीं है, तो कृपया ऐप के माध्यम से कक्षा शिक्षक से संपर्क करें।
Filled in for each family: {student_name} {class}
10:05 amAnnouncements & circulars
A circular, written once, goes out everywhere and stays on the notice board.
Write a circular once and send it to the whole school, a class or a single section, by app notification, WhatsApp, SMS and email together. Events such as annual day, sports day and PTMs are announced on the digital notice board and every channel in the same step, so parents and students can find them again later.
- Whole school, class or section
- Push notifications and the digital notice board
Annual Day 2026 is on Saturday, 13 December at 5 pm. Rehearsals for Classes VI to VIII start next week. Details are in the attached circular.
ஆண்டு விழா 2026 டிசம்பர் 13, சனிக்கிழமை மாலை 5 மணிக்கு நடைபெறும். VI முதல் VIII வகுப்புகளுக்கான ஒத்திகை அடுத்த வாரம் தொடங்கும். விவரங்கள் இணைக்கப்பட்ட சுற்றறிக்கையில் உள்ளன.
📌 Pinned to the digital notice board
11:15 amFeedback & complaints
A parent raises a concern. It gets an ID, an owner and a deadline.
Mrs. Sharma reports in the app that the bus skipped her stop. She immediately gets a complaint ID and the time it should be resolved by. The complaint goes to the transport in-charge, not to the principal's desk. If it isn't closed in time, the principal is alerted. This one is resolved by 4:40 pm, and she is told what was done.
- Concerns from the app or the front office
- Priorities, so urgent issues come first
The bus skipped our stop at Anna Nagar 3rd Ave this morning.
Complaint #CMP-0421 registered and assigned to the transport in-charge. Expected resolution: within 24 hours.
High priority · principal alerted if not resolved in 24 hours
#CMP-0421 resolved: route sheet corrected and driver briefed. Thank you for telling us.
3:00 pmHomework
Homework is home before the children are.
Each subject teacher picks a ready format, types the day's work and attaches a worksheet if there is one, from the teacher app. By the time the school bus drops the children, parents can see every subject's homework on the app, including the Hindi teacher's note written in Hindi.
- Pre-filled subject formats save typing
- One daily view for parents, by subject
- English Read ch. 6, answer Q 1–5
- Mathematics Ex. 5.2, Q 1–8
- Science Label the leaf diagram
- हिन्दी पाठ 4, शब्दार्थ लिखें
6:30 pmOnline PTM · privacy
Parents who can't take a morning off still meet the teacher.
Diya's mother works a day shift, so her PTM is online in the evening. Ms. Shalini meets parents one after another from her login, with each child's attendance, homework and marks in front of her. Parents see her name in the app. Neither side sees the other's phone number.
- PTMs online when coming to school isn't possible
- Teacher and parent numbers stay private
Good evening. Your online parent-teacher meeting for Diya is at 6:55 pm today.
7:00 amBirthday wishes & e-greetings
On the days that matter, the school never forgets.
Birthday wishes and festival e-greetings go out to students, parents and staff automatically, so families feel the school knows them.
- Birthday wishes, sent automatically
- Festival e-greetings for every family
🎂 Happy birthday, Diya. Everyone at Green Valley Public School wishes you a wonderful year.
One school communication app. See exactly where each message landed.
The office writes one message, picks who gets it and how, and watches the delivery report fill in. Each child's details are filled in automatically, and anything that doesn't go through the first time is retried.
Personal messages, sent to everyone
Insert each student's name, class or fee amount automatically. Two thousand parents each get a message about their own child, written once.
Delivery reports with automatic retries
See, for every message, who received it on which channel. Messages that don't go through the first time are retried automatically, and the office can see who still hasn't been reached.
Any audience, from the whole school to one group
Choose the whole school, a class or a single section. With the Group Message add-on, message a department or any custom group you define, by SMS, notification or app, with a delivery report.
Feedback & complaints
Every concern tracked to closure, on one board.
A parent raises a concern at the front office or in the app. They get a complaint ID and the expected resolution time by SMS or notification, the complaint goes to the staff member responsible, and if it isn't resolved in time the principal or management is alerted. Set priorities, so urgent concerns come first.
- Complaint ID sent to the parent
- Owner and resolution time
- Escalation to the principal
| ID | Concern | Owner | Due | Status |
|---|---|---|---|---|
| #CMP-0418 | Bus 7 late twice | Transport in-charge | Today | Escalated |
| #CMP-0417 | Fee receipt not received | Accounts | Tomorrow | In progress |
| #CMP-0415 | Water cooler, 2nd floor | Admin office | Fri | Assigned |
| #CMP-0412 | Homework load, VII-C | Class teacher | Done | Resolved |
School business stays off personal WhatsApp.
Every staff member has the Schoolcanvas mobile app. Internal chat, staff announcements, tasks and events keep school work in one place, separate from parents and from personal phones.
Staff chat and announcements
Internal chat and staff announcements keep school business off personal WhatsApp groups, and stay separate from parents.
- Assigned to Arts dept · 4 teachers
- Start – end 14 Oct – 12 Dec
- Attachment costume-list.xlsx
- Online meeting Fri 2:30 pm
Tasks that repeat themselves
Assign tasks to one teacher, a group or yourself, with start and end dates, attachments and a link to an online meeting. Weekly lab checks, monthly fire drills, the Friday staff report: set a recurring task once and it comes back on time.
- Date Sat, 13 Dec · 5 pm
- Participants 412 students
- Announced App · WhatsApp · notice board
- 📌 Winter uniform from 1 NovCircular
- 📌 Term 2 exam timetableExams
- 📌 Library week, 3–7 NovLibrary
Events and a notice board that never gets torn down
Plan annual day, sports day, exhibitions and PTMs by category, announce them in one step and keep event reports afterwards. Every circular stays on the online notice board for staff, parents and students, so the uniform rules from June are still there in December.
Every family your school serves, reached the way they prefer.
Some parents live on WhatsApp, some prefer a quick call and some read every email. Send one message on one channel or several, so every family hears from the school in the way that suits them.
- Schoolcanvas app
App and push notifications
The school app for parents: circulars, homework, absence alerts and the notice board, as it happens.
- Integration
WhatsApp
WhatsApp for schools, for parents who live on WhatsApp: in English, Hindi or your regional language, from the school's name.
- Integration
SMS
School SMS reaches basic phones too, so no family depends on the app alone.
Email
For formal letters and circulars parents may want to keep.
- Integration
Voice calls (IVRS)
Integrated voice calls reach parents with basic phones or limited reading, in the language they speak.
SMS, WhatsApp and voice calls run through trusted service providers integrated with Schoolcanvas, so you send everything from one screen. We set them up with you during onboarding.
English, Hindi and regional languages
Send each message in the language your families read, including on WhatsApp.
From the school, not a stranger
Messages carry the school's name, so parents trust them, and no personal number is ever on show.
Proof for every message
Instant delivery reports, with automatic retries for messages that don't get through.
Clear communication helps everyone do their job.
Owners worry about reputation, principals about reach, the office about phone calls, teachers about privacy and parents about missing something. Each of them gets what they need.
Protect your school's reputation.
Parents judge a school by how it communicates, especially when something goes wrong. You see every complaint, who owns it and how quickly it was resolved, and the school speaks to families in one consistent, warm voice.
Book a demo for your roleBefore
- Complaints reach you only when a parent is angry
- Every teacher messaging parents in their own way
- No record of what the school told families
With Schoolcanvas
- Every complaint tracked, with alerts when one slips
- Messages in the school's name, on every channel
- A full record of every announcement and its delivery
Reach everyone without chasing anyone.
One announcement goes to every parent on every channel, and the delivery report tells you who still needs a call. Complaints go to the right person, staff tasks are followed up for you, and you step in only when something is overdue.
Book a demo for your roleBefore
- Phone trees on rain-holiday mornings
- Not knowing whether a circular reached parents
- Following up staff tasks in the corridor
With Schoolcanvas
- Voice call and WhatsApp to every parent in minutes
- Delivery reports for every message
- Tasks with dates, reminders and progress
Fewer calls, fewer questions.
Most of the calls to a school office are parents asking something that was already announced. With every circular on the app, the notice board and WhatsApp, in their language, those calls drop, and the concerns that still come in are logged with an ID.
Book a demo for your roleBefore
- Typing the same circular into three tools
- Parents calling to ask what was announced
- Complaints written on paper and forgotten
With Schoolcanvas
- Write once, send on every channel
- Every circular on the digital notice board
- Complaints logged, assigned and tracked
Keep parents informed without your personal number.
Send homework and class messages from the teacher app in a minute, using ready subject formats. Parents see your name, never your number, and staff chat keeps school work away from your personal WhatsApp.
Book a demo for your roleBefore
- Class WhatsApp groups on your own phone
- Parents messaging late at night
- Writing homework in 36 diaries
With Schoolcanvas
- Messages from the school, number hidden
- Homework sent from the app in seconds
- Internal staff chat and tasks
Never miss what matters.
Homework, circulars, absence alerts and event news arrive on the app, WhatsApp or SMS, in the language you read. When something is wrong, you raise it in the app and get a complaint ID and a date to expect an answer.
Book a demo for your roleBefore
- Circulars lost in the school bag
- Messages only in English
- Not knowing whether anyone read your complaint
With Schoolcanvas
- Everything on your phone, as it happens
- English, Hindi or your regional language
- A complaint ID and resolution time, every time
Set up school communication in four simple steps.
There is no separate contact list to build or maintain. Communication works from the same records your office already keeps, so a new admission can receive messages the day they join.
Step 1: Your contacts, ready
Parent and staff numbers and emails come straight from your student and staff records, and stay up to date as those records change.
Step 2: Write once
Type your message or start from a template, in English, Hindi or your regional language. Add the student’s name, class or amount automatically.
Step 3: Pick who and how
Choose the whole school, a class, a section or a group, then the channels: app, WhatsApp, SMS, email, voice call, or several together.
Step 4: See it land
Delivery reports show who received it on which channel, with automatic retries for the rest. Replies and complaints come back to the right person.
From scattered messages to one clear channel.
| Schoolcanvas | Paper circulars & phone calls | Personal WhatsApp groups | |
|---|---|---|---|
| Urgent news at 6 am | ✓ Voice call, WhatsApp and SMS to every parent at once | ✕ A phone tree that takes hours | Reaches parents who are in the group |
| Parents without a smartphone | ✓ Voice calls and SMS | Depends on the child | ✕ Left out |
| Parents' language | ✓ English, Hindi and regional languages | Usually one language | Whatever the sender types |
| Proof of delivery | ✓ Delivery report, with automatic retries | ✕ None | Checked one group at a time |
| Teachers' phone numbers | ✓ Hidden; messages come from the school | Shared for emergencies | ✕ Visible to every parent |
| Parent complaints | ✓ ID, owner, deadline and escalation | ✕ Remembered by whoever took the call | ✕ Lost in the chat |
| Staff communication | ✓ Internal chat, tasks and notice board | Staffroom notice board | Mixed with personal chats |
| The school's record | ✓ Every message kept in one place | Files and registers | ✕ On individual phones |
Questions schools ask about communication.
Which channels can we use?
Schoolcanvas sends messages by mobile app notification, WhatsApp, SMS, email and voice call (IVRS). You can use one channel or several for the same message, and choose different channels for different kinds of news.
How do SMS, WhatsApp and voice calls work?
Schoolcanvas is integrated with trusted SMS, WhatsApp and voice-call (IVRS) service providers, so you send everything from one screen. We set up these integrations with you during onboarding and explain the options in your demo.
Can we reach parents who don't have a smartphone?
Yes. Voice calls work on any phone and suit parents who prefer to listen rather than read. SMS reaches basic phones too, so no family depends on the app alone.
Can we message just one class, section or group?
Yes. Choose the whole school, a class or a single section for any announcement. With the Group Message add-on you can also message a department or any custom group you create, with a delivery report for each message.
Can schools send circulars to parents on WhatsApp?
Yes. A circular can go to the whole school, one class or one section on WhatsApp, together with the app, SMS, email or a voice call if you choose, in English, Hindi or your regional language. WhatsApp, SMS and voice calls run through service providers integrated with Schoolcanvas, and every message goes out in the school's name.
Is there a school app for parents and teachers?
Yes. Parents use the Schoolcanvas app on Android or iOS for announcements, the notice board, homework, attendance, marks, the timetable, fee details and payment, and the bus location. Every staff member has the Schoolcanvas mobile app too, so teachers send homework and class messages without sharing their personal number.
Do parents see homework in the app?
Yes. Teachers post homework from the teacher app using pre-filled subject formats, and parents see it in the app each day.
Can we send messages in Hindi or our regional language?
Yes. Messages can be sent in English, Hindi and regional languages, including on WhatsApp, so each family reads the school's news in the language they are most comfortable with.
Can we see whether parents received a message?
Yes. Every message has an instant delivery report showing who received it, and Schoolcanvas automatically retries messages that don't go through the first time.
Can a message include each child's name or fee amount?
Yes. Personalised messages insert details such as the student's name, class or amount due automatically, so one message written by the office reaches every parent as a message about their own child.
Will parents see the message as coming from the school?
Yes. WhatsApp, SMS and email messages go out in the school's name so parents know the message is genuine.
Do teachers have to share their personal phone numbers?
No. Messages come from the school's name, and in the app parents see only the teacher's name, never their number. Teachers can't see parents' personal numbers either, so everyone's privacy is protected.
How are parent complaints handled?
A parent raises a concern in the app or at the front office. They receive a complaint ID and the expected resolution time by SMS or notification, and the complaint is routed to the staff member responsible. You can set priorities so urgent concerns come first.
What happens if a complaint isn't resolved in time?
The principal or management is alerted automatically when a complaint passes its resolution time, so nothing is quietly forgotten and the principal doesn't have to step into every case.
Is our parents' contact data safe?
Yes. Data is hosted in a tier-IV data centre in India, with role-based access so each person sees only what they need. The data belongs to your school, and Schoolcanvas is DPDP-ready.
Is there a staff-only channel?
Yes. Internal chat and staff announcements keep school work separate from parents and off personal WhatsApp groups, and task management lets you assign and follow up work with dates, attachments and recurring schedules.
Can we hold parent-teacher meetings online?
Yes. The Online PTM module lets parents meet teachers online when they can't come to school, and events such as PTMs, annual day and sports day can be planned and announced from Event Management.
Do birthday wishes and greetings go out automatically?
Yes. Birthday wishes and festival e-greetings can be sent automatically to students, parents and staff, so the school stays in touch on the days that matter to families.
How long does it take to start?
Usually 7 days. If your data is ready, we guarantee you'll be live in 7 days. Parent and staff contacts come across with your student and staff records, migration is free, and we train your office and teachers online or at your school.
Guides for this suite
Plug in the rest of your school.
Every Schoolcanvas suite shares one student record. Add another and it simply plugs in.
- Student ManagementAbsence alerts sent from the same attendance record teachers mark in the app.Explore →
- FinanceFee reminders with the exact amount due and a payment link, on WhatsApp.Explore →
- TransportBus notifications and live location, so parents stop calling the office.Explore →
- Admissions & Front OfficeWhatsApp follow-ups that turn enquiries into admissions.Explore →
See how Schoolcanvas keeps every parent informed.
A 45-minute demo, tailored to your school. We'll show you an announcement going out on every channel, a delivery report, and a complaint tracked from ID to resolution. We'll call you within 4 working hours to fix a time.
Your free demo can cover
- Your own data, formats and processes
- The modules you need, from admissions to fees
- The apps for parents, teachers and staff
- Assist, the AI LMS for your teachers
- A setup plan and a quote for your school
- Call back in 4 working hours
- Free data migration
- 1-month free trial
Book my free demo
Takes 30 seconds. No commitment.
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